Office & Team Coordinator
We are delighted to be recruiting an Office & Team Coordinator for a highly regarded, specialist private client consultancy. The company prides itself on delivering an exceptional, highly personalised service to its clients. With a close-knit and supportive team, the business offers an environment where individuals are encouraged to take ownership, contribute ideas and grow professionally, with excellent scope for career progression.
This is a varied role, combining client communications, office coordination, executive support and marketing administration. It would suit someone who enjoys being at the heart of a business, thrives on variety and takes pride in ensuring everything runs smoothly.
Duties will include;
- Providing PA support to the Managing Director, including diary management and travel arrangements
- Acting as the first point of contact for incoming client enquiries
- Setting up new client accounts and directing enquiries to the appropriate team members
- Coordinating the allocation of work across the team
- Overseeing the smooth day-to-day running of the office
- Managing meeting room bookings and coordinating office facilities.
- Liaising with external suppliers and contractors regarding office maintenance, equipment and supplies
- Organising team socials and contributing to the company's positive and collaborative culture
- Assisting the wider team with general administration, scheduling and coordination
- Maintaining accurate client records and internal systems
- Supporting client payments and other operational processes
- Assisting with the preparation and distribution of client newsletters
- Supporting the creation and coordination of marketing materials
- Helping to organise and deliver company events and webinars
- Contributing ideas to support the company's ongoing growth and client engagement
We are looking for a bright, personable and highly organised individual who enjoys working with people and brings a proactive, positive approach to their work.
Ideally, you will offer;
- Previous experience in an administrative, office coordination, team assistant or client services role
- Excellent written and verbal communication skills, with a polished and professional manner
- Strong organisational skills and the ability to juggle competing priorities
- A proactive, hands-on approach and willingness to get involved in all aspects of a growing business
- Excellent attention to detail and confidence using Microsoft Office and other business systems
- A friendly, team-oriented personality and a genuine commitment to delivering excellent service
This is a brilliant opportunity to join a boutique business that genuinely values its people. Offering the best of both worlds, you'll enjoy the close-knit, supportive culture of a smaller organisation alongside the professional development and progression opportunities of a successful, growing company.
With hybrid working requiring just two days per week in the office, the company also offer a biannual discretionary bonus amongst wider benefits.
We are keen to find the right person ASAP so please apply now to avoid missing out.
*Seeker Recruitment is acting as an employment agency for this role*